FAQ

Frequently Asked Questions for Gotland Runt

Entry

Q: Do you have a maximum number of entries?
A: Yes, 250 boats.

Q: Can I change boat after I filed my entry to KSSS?
A: Yes, until the last date for entry (1 May) it’s possible to change a boat. You must notify the KSSS Race Office at [email protected].

Q:  We will not be able to participate this year but has already made an entry. How can we cancel our entry, and will we get some of the entry fee back?
A: You can cancel your entry by e-mail to [email protected]. If you cancel your registration before 10 June, the entry fee will be refunded after deduction of an administrative fee of 1,500 SEK.

Q: We will enter as an ORCi boat. What do we have to do to also be part of the overall result in SRS for Gotland Runt?
A: SRS will be used for the overall Gotland Runt Trophy for monohulls. KSSS will provide boats in the ORCi class with an SRS based rating number calculated from its GPH.

Registration and inspections

Q: Do you have to come to the Race Village in Sandhamn by boat or is it enough to register and go straight to the start?
A: Yes, it is possible to get directly to the start if you have first completed registration and collected the Race package (stargroupflag etc) at Race Office either in Saltsjöbaden or Sandhamn. After you have done that you can pass our check-in (gate) on the way to the start area.
If you do not intend to stay in the regatta harbor before the competition, we want to know so that we can offer other boats space in the harbor.

Q: Possible to pick up the "Race Package" in Sandhamn the day before the race? Or needed to pick up in Saltsjöbaden?  
A: The “Race Package” can be picked up after the registration is completed either in Saltsjöbaden or in Sandhamn when the Race Office is open. See NoR for opening hours. 

Q: I have tried many times to update my registration in Sailarena with e.g. country and phone number. However, the website does not allow me to "Save" the changes. Only me or others as well? 
A: It seems to happen from time to time (try to push the “Save” button for each field completed). If it doesn’t work you can send a mail to [email protected] with your boat name and information you need to update and we’ll take care of it.  

Q: I'm going to sail the ORC fullcrew and wonder if we have to have a life raft?
A: No, you don't have to, nor do other classes need it. World Sailing Offshore Special Regulations cat 3 without life raft apply for all classes.  

Q: Is it necessary that the entire crew will be on Registration?
A: No, registration will be done digital in SailArena and open in the beginning of May and the registration will close 1 July.

Q: Will there be Safety Inspection of the boats before start?
A: The boat, crew, and the person in charge shall perform self-control of the safety equipment. Regulations shall be audited and handed in to the race office.

Q: What if I need advice and guidance regarding the safety requirements in OSR Category 3.
A: The Safety Officer will organize a helpdesk in the Race Office, open for competitors. A boat requiring support with an equipment inspection close to the Race Office in Stockholm should make a booking at the Race Office. 
A boat requiring support with an equipment inspection should make a booking at [email protected].

Q: What type of inspection/measurement control will apply?
A: A random number of boats will be selected for control of compliance with her rating certificate. Can be done before start and/or after finishing.

Q: How about keel inspection this year?
A: OSR 3.02.2 - Note: this applies only to monohulls. Effective 1 January 2024, at a haul-out within two years prior to the event, the owner or his/her representative shall inspect the integrity of the keel and rudder following the recommendations in Appendix L. 

KSSS are treating this as the responsibility of the Owner and/or the Person in Charge. For Swedish boats, the Swedish Sailing Federation (SSF) has presented an adjusted Swedish application for OSR 3.02.2. On the SSF's website you will find the instructions, inspection forms, and support documents that you as a boat owner is strongly recommended to use to be able to carry out the inspection Säkerhet (svensksegling.se)

Q: What is the appropriate mainsail area to reduce if a boat don´t carry a storm trysail as defined in OSR 4.27)?
A: All boats shall carry either a storm trysail, or mainsail with appropriate reefing system capable of reducing the luff by at least 22 %. (This is normally achieved with a second reef) (changes OSR 4.26.1).

Race Village & Race Office

Q: Where will the Race Village and the Race Office be located?
A: Race Office will be open in Saltsjöbaden 25 June unitl 27 15:00 - 20:00, 28 June 09:00-11:00 and after that the Race Village and Race Office will be in Sandhamn from 28 June 15:00.

Q: Can we take the car to the Race Office?
A: Yes to Saltsjöabden but not to Sandhamn. Sandhamn is an island with no vehicle access. Regular ferries operate to and from Sandhamn.

Harbour before and after the race

Q: Is it possible to get a mooring in Sandhamn before the race?
A: We will offer free mooring for all participating boats in Sandhamn from friday 28 June until the start the 30 June. No booking is needed but we appreciate if you let us know in case you choose not to be in the regatta harbour before the start.

If you want to arrive earlier in Sandhamn we can arrange mooring in one of the harbours at you own cost. Please contact our harbour master in Sandhamn at [email protected]. 

If you need berth i Saltsjöbaden we can arrange mooring at you own cost. Please contact our harbour master in Saltsjöbaden at [email protected]. 

Q: Is there any harbour fee in Sandhamn?
A: After the finish in Sandhamn, KSSS will provide free berthing for all participating boats in one of KSSS guest harbours in Sandhamn (Sandhamn, Telegrafholmen, Lökholmen) until Thursday 4 July at 12:00.

Q: Is there a set mooringplanfor the participating boatsin Sandhamn? 
A: Each boat will be assigned a spot in the Sandhamn harbour before and after the race (28June –4 July). 

Luggage storage

Q: Can we store personal bags in Sandhamn?
A: Yes, it will be possible to store one small bag/sailor

Q: Can we store material in Sandhamn while we are racing?
A: We will enable some storage of boat material in Sandhamn, but as the surfaces are limited, we urge the sailors to limit extra material so that we can prioritize competitors with a long distance to Sandhamn.

AIS (Automatic Identification System)

Q: Our boat does not have an AIS. Can we apply for an exemption? Is there AIS for rent at KSSS?
A: All boats must be equipped with AIS and have it in active mode (transmission and reception) when racing. No exceptions will be accepted.

Unfortunately, KSSS does not have the possibility to rent out AIS equipment. Contact an AIS dealer for assistance.

Q: How will you verify our AIS equipment?
A: All boats shall complete mandatory testing of the AIS as part of registration. AIS online test period opens 14 June at 12.00 hrs and closes 27 June at 12:00 hrs.

Q: AIS testing. How is it done?  
A: 1. According to NoR you should have registered your MMSI number in Sailarena before 20240608.
2. TracTrac will set up a “virtual test race” with the registered MMSI numbers. the link to the virtual test race will posted on the official notice board 20240614.
3. Start your AIS. Then you should be able to see your boat in the virtual test race in TracTrac.
4. If yes, confirm this by filling in the participant form on the ONB. In this form the person in charge also confirm that the boat has followed the safety regulations.
The “virtual test race” will be open between 14-27 June.

Q:  Will you use a tracking system so my family can follow during the race?
A:  Yes, we will use two systems. On Skippo map you will find the boats and can serch for crewmembers och participating boats. TracTrac is our system for Live results.

Results & Rating certificates

Q: This summer I did not find intermediate results (Korshalsen, Fårö, Hoburg...) after the race. Are you going to publish them in 2024?
A: Provided that the boat has completed the race you can find the partial results in TracTrac by clicking on the stopwatch symbol. You find the Gotland Runt 2023 here. Link to 2024 will be published on the ONB closer to the race.

Q:  When shall I present my ORCi rating certificate? Can I change it after that date?
A:  You shall have your ORCi-certificate valid and published online at www.orc.org latest 18 June.No changes shall be made on ORCi certificates after 18 June unless prescribed and approved by the technical committee in correcting any error that may be found in boat’s certificate before or during the pre-race equipment inspection and before the start of the first race.

Q:  I have an ORC Club certificate, is okey to use this for Gotland Runt?
A:  No. Gotland Runt invite ORC International only.

Q:  When shall I present my SRS rating certificate? Can I change it after that date?
A:  Last day for applying for an SRS-certificate at SSF is 8 June 2024. The Swedish Sailing Federation´s rating office has a 10-day working process on all rating certificates. I practice, your SRS-certificate shall be valid and published online not later than 18 June 2024.
The rating certificate may not be changed after 8 June 2024, except as a result of a rating protest or to correct adjusted data from the SSF’s rating office.

Q: I have ordered a new mainsail and hope it will arrive before the regatta. In my entry I have used my current, valid rating certificate. Can I change to an adjusted rating certificate after the new sail has arrived and is included in the adjusted rating certificate?
A: A rating certificate may not be changed after 18 June 2024 except as a result of a rating protest or to correct adjusted data from the rating office.

Q: What is the Gotland Round rating (GR-rating)?
A: At Gotland Runt, we want to crown an overall winner and SRS will be used for the overall Gotland Runt Trophy for monohulls.KSSS will provide boats in the ORCi class with an SRS based rating number, the Gotland Runt-rating (GR-rating), calculated from its APH. All boats registered in SRS will use their regular SRS number, but in the total list they are also referred to as GR-rating.

Q: How is the GR-rating calculated for the ORCi boats?
A: KSSS compares the ORCi boats APH-numbers with SRS rating where matching certificates are found in SRS. In addition, KSSS also uses a conversion factor to yield a GR rating for the ORCi boats. The conversion factor corresponds to the average of the difference between this group of boats. This means that approximately as many boats will be benefited as disadvantaged by the recalculation from ORCi to SRS. 

Double Handed

Q: Are double handed Multihulls rated in the total DH rating? 
A: For reasons of fairness, monohulls should not compete against multihulls under the SRS rule. The Double Handed class is for monohull boats. Therefore, a multihull cannot sail in the DH class but in the multihull class. 

Q: The Offshore Special Regulations (OSR 2020-2021) states in OSR 6.01.3 that in cat. 3 when there are only two crewmembers, at least one shall have undertaken training within the five years before the start of the race in OSR 6.02 Training Topics. Is this training required in Gotland Runt double-hand class this year?
A: Yes. Gotland Runt will apply this requirement from 2021.

Q: Will Double Handed be a separate start? For manoeuvrability.
A: The starting groups have not been decided yet. We will try to make them as fair as possible. 

Course

Q: Are the marks set after the start? Svängen? Revenge?
A: The exact positions of the course will be written in the Sailing Instructions. 

Outside help

Q: Does the changed RRS 41 (c) allow use of grib files on a subscription or by payment of a fee?
A: A boat may receive help from an outside source in the form of information which is available to all boats, which shall include navigational, weather, tide or current information from any source which is available to all boats whether or not by payment of a fee or subscription, but shall not include any information gathered or the subject of interpretation by, or any advice received from, any human being not on board the boat and which is specific to the boat and her situation.

Q: Does the changed RRS 41 (c) allow use of information from a cloud service?
A: The Race Committee consider data processing and storage done in the cloud (software as a service) to be equivalent to local processing if local solutions are readily available (i.e. weather routing done in the cloud by services such as Squid or Predict Wind are equivalent to weather routing done locally in Expedition or Seapilot and therefore allowed).

Prizes and Trophies

Q:  We sail in the multihull class. Can we win the overall Gotland Runt Trophy?
A:  No, the overall Gotland Runt Trophy is only open for monohulls. The SRS system does not work well for racing between multihull and monohull boats.

Q:  How can we nominate our bowman to the Janne Gustavsson memorial?
A:  The winner is appointed after nomination of the skipper after the finish in Sandhamn. Nomination will be done on tha website, Nomination Form - KSSS

For other nominations see this link to the website: Trophy application form - KSSS

Other

Q: Is there a photograph with drone we can book? 
A: No, we will not have that service. There will be drone photos/video taken, but not on a specific boat.